Esker, a world leader in document process automation solutions, announced that its technology will be used by Grupo Félix Santiago Melián (FSM) for a centralized automated invoicing solution that will operate in a Microsoft Dynamics NAV environment and serve all group companies.
Seeking a new solution
Prior to Esker, FSM received all of its supplier invoices via paper, half of which were for transactions between companies in the group, with a total volume of 2,300 per month. Of these, 95% were delivered in person. Additionally, the group manually processed around 750 customer invoices and 8,000 delivery notes per month, with an invoice date before the 5th of each month.
In order to streamline its document transaction process, FSM will integrate the Esker solution into the MS Dynamics NAV application environment. Supplier invoices will be captured with a workflow that involves two approval levels: 1) Sending electronic invoices and corresponding delivery notes to customers; and 2) Digitizing delivery notes to be sent with invoices and digitally archived.
“Considering the variety of businesses that FSM operates, it was crucial to automate the workflows that support financial management, such as our invoices and all related documents,” said Pedro Cubas, CFO of FSM. “Esker is a great partner for simplifying entire management processes and finding business efficiency points, which cuts costs and saves time. Now, our new paperless way of working allows us to be much more efficient in our day-to-day transactions.”
Supplier invoices
To better manage its supplier invoices, FSM expects the new solution to streamline its approval processes, reduce paper handling and errors, shorten payment cycles, and trim down administrative tasks. Simultaneously, it will free up office space, provide a single point of access for all documents, allow greater flexibility in searching for invoices, and lessen the likelihood of losing documents. To that end, the Esker DeliveryWare solution, which is integrated into the FSM management system, consists of four key functional units: reception and digitization, document capture and data extraction, data validation, and data and document loading.
Customer Invoices
The use of digitized invoices and digital signatures will allow FSM to send official customer invoices by email, meaning invoices can be sent and received faster. In addition, this will decrease the number of errors, lower costs, improve productivity by assigning more strategic tasks to employees, provide access to documents from a single point, and improve efficiency when searching for invoices.
With the Esker solution, invoices are generated within MS Dynamics NAV and then printed by a virtual printer that forwards them directly to Esker, where they are processed according to rules specific to invoice type. The information is then matched with delivery note information and grouped to be sent by email, with a digital signature and the FSM company seal, to the end customer.
To that end, the Esker DeliveryWare solution, which is integrated into the FSM management system, consists of four key functional units: reception and digitization, document capture and data extraction, data validation, and data and document loading.
Customer Invoices
The use of digitized invoices and digital signatures will allow FSM to send official customer invoices by email, meaning invoices can be sent and received faster. In addition, this will decrease the number of errors, lower costs, improve productivity by assigning more strategic tasks to employees, provide access to documents from a single point, and improve efficiency when searching for invoices.
With the Esker solution, invoices are generated within MS Dynamics NAV and then printed by a virtual printer that forwards them directly to Esker, where they are processed according to rules specific to invoice type. The information is then matched with delivery note information and grouped to be sent by email, with a digital signature and the FSM company seal, to the end customer.
Click here to view the entire Esker press release.
To learn more about Esker’s solution, download a complimentary copy of PayStream’s Receivables Document Management report which features a detailed profile and case study on Esker.
