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Company: Orange County Public Schools
Implementation: PayStream’s Payment Process Analysis™
Industry: Education
Company size: 12th largest of 16,000 school districts in the United States
“Exceptions like missing GR’s are killing our productivity.” — AP Department
The problem
- Explosive growth in student population
- Entirely manual document management system
- Approval process inconsistent with current leading practices
- Limited visibility with current ERP deployment
- Missing available discounts
- Invoicing process costs 60% above industry average
- Poor communication between departments
- Poorly trained AP staff
The solution
- Conduct an automation assessment of accounts payable process
- Document metrics with PayStream’s methodology and benchmarking data
- Introduce document imaging technology to the system
- Exploit PayStream’s library of best practices across the industries
- Expand electronic payment options (P-Card, EFT & EDI)
- Apply workflow to enhance approval process and communication
- Specialize AP tasks and training
The benefits
- Scalable AP department to accommodate explosive growth
- Imaged documents only mouse-clicks away from all departments
- Invoicing costs in line with industry average
- Reduce exception handling commitment by 50%
- Efficient approval process from workflow
- Productivity gains from AP training and specialization
- Improve financials from
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